Pentecost 2026 (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit or interact with the Pentecost 2026 website (the “Website”).
This policy applies to all visitors, registrants, volunteers, and users of the Website.
Who We Are
The Pentecost 2026 website is operated by The Church of Pentecost, a registered charitable organisation. The Website is used to provide information about the Pentecost 2026 conference and to manage registrations, communications, and related activities.
Information We Collect
We may collect and process the following categories of personal data:
a. Information You Provide Directly
When you complete forms on the Website (such as registration or volunteer forms), we may collect:
• Full name
• Email address
• Telephone number
• Address (where required)
• Church or organisation affiliation
• Role (e.g. attendee, volunteer, leader)
• Dietary or accessibility requirements (where applicable)
• Any other information you choose to provide
b. Automatically Collected Information
When you visit the Website, we may automatically collect:
• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent on the site
• Referring website or source
This information helps us understand how the Website is used and improve user experience.
Cookies and Tracking Technologies
The Website uses cookies and similar technologies to improve functionality and performance.
Cookies may be used to:
• Enable essential website functionality
• Remember user preferences
• Analyse website traffic and usage patterns
• Improve website performance and security
You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect how the Website functions.
Where required, cookie consent will be requested via a cookie banner in line with applicable data protection laws.
How We Use Your Personal Data
We use personal data for the following purposes:
• To manage event registrations and attendance
• To process volunteer applications
• To communicate important event-related information
• To provide updates, schedules, and announcements
• To manage logistics and operational planning
• To respond to enquiries and support requests
• To improve the Website and user experience
• To comply with legal and regulatory obligations
We will only use your personal data for the purposes for which it was collected, unless otherwise permitted by law.
Legal Basis for Processing
We process personal data under one or more of the following legal bases:
• Consent – where you have given clear permission
• Legitimate interests – for event administration and communication
• Legal obligation – where required by law
• Contractual necessity – where processing is required to fulfil registration or participation
Sharing Your Information
We do not sell or rent personal data to third parties.
We may share personal data only where necessary with:
• Trusted service providers (e.g. website hosting, email platforms, registration systems)
• Event partners or suppliers directly involved in event delivery
• Regulatory or legal authorities where required by law
All third parties are required to process personal data securely and in accordance with data protection laws.
Data Security
We take appropriate technical and organisational measures to protect personal data, including:
• Secure servers and hosting environments
• Access controls and role-based permissions
• Encrypted data transmission where applicable
• Regular system monitoring and updates
While we take reasonable steps to protect data, no online system can be completely secure.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including:
• Event administration and reporting
• Legal and regulatory compliance
• Post-event communication and evaluation
Data that is no longer required will be securely deleted or anonymised.
Your Rights
Under GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability
To exercise your rights, please contact us using the contect form on the website.
Third-Party Links
The Website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites. We encourage users to review the privacy policies of those websites.
Children’s Privacy
The Website is not intended for use by children under the age of 13 without parental or guardian consent. We do not knowingly collect personal data from children without appropriate consent.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date. We encourage users to review this policy periodically.